international editions, contact your local Microsoft Corporation office or Introducing Word . rieverkoratou.gq Microsoft Word Course Contents: • Lesson 1: Get to know the Ribbon. • Lesson 2: Find everyday commands. The lesson includes a list of suggested tasks. intermediate level guide, Microsoft Word An Intermediate Guide. The starting font for a new document in Word is usually set to Calibri (Body).
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WORD BASICS: MICROSOFT OFFICE GETTING STARTED. PAGE Prerequisites. What You Will Learn. USING MICROSOFT WORD. PAGE Microsoft Word Beginner's Training Manual - Free download as PDF File . pdf), Text File .txt) or read online for free. Lesson 2. MORE ON WORD PROCESSING. Working with larger documents. Lesson 3. THE OFFICE DRAWING TOOLS. Lesson 4. INTRODUCTION TO.
The Cut function can also be found under the Edit menu or the toolbar. Document — Each document in Microsoft Word is essentially a new file. Each document can be several pages long. Edit — The edit menu or toolbar in Microsoft Word allows users to perform basic editing functions in their document such as copying, cutting and pasting. Font — A font is a type of design for text and typically incorporates this design into each letter, number and symbol found on a keyboard.
Fonts can range from formal to whimsical. Microsoft Word comes with a series of provided fonts and additional ones can also be downloaded if needed. To change the font used in a document, select the text and either click on the main Font menu, the Font drop-down menu in the formatting toolbar or hit Control-D or Command D.
Footer — The footer is the text that consistently appears on every page of a document, at the bottom of each page. Format — The Format menu or toolbar goes one step further than the Edit menu. Users can make stylistic changes by changing the look of the text itself, paragraphs, lists and more. Header — The header is similar to a footer except that it sits at the very top of every page in a document. Headers often contain page numbers, the document name or sub-titles within a document.
Justify, left justified, right justified — Justification is a type of alignment for text in a word processor. Justify ensures that both the left and right sides of the text in every paragraph run in a straight line. Left justify makes only the left side of the text aligned, while the right side remains ragged. Right justified does the complete opposite, with only the right side of the text aligned.
Open — The Open command opens an existing document in Microsoft Word.
Paste — The paste command takes any previously copied or cut text and lays it down within the document where the cursor is pointing.
Print — The print command first opens a window where users can specify parameters of the paper, printer and ink they wish to print with and it provides a preview of what the physical print will look like. Quick access tool bar — The quick access toolbar is a small and moveable toolbar at the top of the document window.
It usually contains buttons to save, undo, redo and print. This toolbar can also be customized to include or remove other commands.
You can also click the option button to open the Paragraph dialog. Instead of having to remember what formatting you used for titles. Editing Commands Our last group focuses on editing.
The Insert Tab The next tab we are going to look at is the Insert tab. We are going to save these features for the more advanced phases of the course.
It lets us add illustrations to our document. SmartArt diagrams. As you can see. Tables Commands Our next group is Tables. Link Commands The fourth group of the Insert tab lets you create links to Web sites called hyperlinks and other places in your document bookmarks and cross-references.
This command expands into a menu that lets you draw a table. We will experiment with some of these features in the Step by Step exercise. Illustration Commands I think this next group is the most exciting. As you might expect. Even better.
ClipArt images included with Office. You can also draw a blank text box. Text Commands Our next group contains a variety of items. That means you can add a header. This group lets you add a header. The great thing is. Header and Footer Commands Headers and footers are the text at the top or bottom of each page. Text Box Like headers and footers.
Symbols Commands Our last module of the Insert tab lets us add symbols and equations to our document. Like the other tabs. You can see that inserting a complicated equation is as easy as two clicks!
When clicked. As you might imagine. The next three buttons will zoom to show one page. If an item is checked. For now. Zoom Tools Our next group lets us zoom in and zoom out of the page. All you have to do is click the view you want. All you have to do is click to zoom. Each view is pretty self explanatory. Document Views Commands This module of the tab gives you different ways to view your document. Full Screen.
We will take a look at this dialog later on. We will look at each view more closely later on in this manual. The first button will open a Zoom dialog which will let you choose specific Zoom settings. With the first column of commands. The Page Layout Tab In our last module. Macro Commands The last button on the View tab lets you open the Macros dialog box. This group of the Page Layout tab will let you choose an overall theme for your document. If you click the drop-down arrow.
With the second column of commands. The last command is Switch Windows. Window Commands This module of the View tab will let us control how our windows are arranged. Macros let you record or code a series of commands so that you can perform a number of actions with just a few clicks. You can control paragraph indent or spacing. Page Setup Commands This group will let you control every aspect of your page. You can choose a watermark. Page Background Commands As you might expect.
Paragraph Commands This group is like the Paragraph group on the Home tab. You can also open the Paragraph dialog using the option button in the bottom right hand corner.
We will experiment with themes in the practice exercise. We will discuss all of these commands in the Expert manual. Header and Footer Tools You will also see special tabs open when you create a header or a footer such as page numbers. You will now see the word Developer in the tabs. Click it to see Developer commands. Developer Tab To show the Developer tab. Creating a Blank Document We discussed creating a blank document in our very first module.
You already know that when you open Word. Creating a Document from Local Templates To create a document from a template. In the New Document dialog. The document will now be in Word.
Remember that you can open this dialog by clicking the File menu and clicking New. Creating Documents from an Existing Document To create a new document from an existing document. As you can see below. The document will then appear in Word.
Selecting Text with the Mouse We already know that we can use the mouse to click and drag over text to select it. Selecting Text At the very beginning of this manual. You are now free to modify this file without affecting the original file. Rather than hunting for the template all over again. When text is selected. Simply click the Select button and click what you want to select.
For most of these methods. Selecting Text with the Keyboard Did you know that you can use the keyboard to select text too?
This can be a much quicker way of selecting items once you get used to Microsoft Word. You can choose to select all the text in the document. Here are a few tips and tricks to get you started: You should cut text when you want to move it from one location to another. Triple-click to select the whole paragraph.
This means you can bold a single letter the same way you would an entire document. The Select Objects command is for pictures and other graphics.
Tips and Tricks Once you get good at selecting text. This sounds really abstract. To cut text. The first step is to show the clipboard.
Just click the option you want for it to be applied! Using the Office Clipboard Earlier. Once you have pasted text.
If you click on it. Just click in the spot you want the text to appear. Set Default Paste: Opens the Options dialog so you can control how future paste operations work. Use the Copy command when you want to copy text from one location to another.
If you want to cut and paste or copy and paste more than one item. Keep Source Formatting: Keep the formatting from the original text. Match Destination Formatting: To do this. Keep Text Only: Changes the formatting of the pasted text back to the default font and size with no formatting. You will then see the Clipboard pane appear to one side of your screen. You can also use the Paste All and Clear All buttons at the top of the clipboard to perform those actions. To close the clipboard.
To paste an item from the clipboard.
You will also see a notification in the bottom right hand corner of your screen. To find text in your document. Finding Text If you have a long document.
Dragging and Dropping Text You can also drag text around in your document. Word has just the feature for you! To find text. You can stop there and close out of the box by clicking Cancel. Word will select the first instance for you. You can also click the Options button at the bottom of the pane to control how the clipboard operates. Once your text is entered.
In the main part of the screen. This window looks a lot like the Find dialog. Closes the dialog box without making any changes. Will find the next instance of the word or phrase. Find Next: Finds the next instance of the word or phrase.
Replace All: Opens advanced options. Your cursor will turn into a paintbrush. Using the Format Painter Word has a neat trick that allows you to copy formats within or between documents. The new text will take the format of the old text. You can also double-click the Format Painter to apply the formatting to multiple items. Remember that formats are not stored on the clipboard. When you are done using it. To apply a drop cap. Drop caps can be a good way to highlight portions of your document.
The format painter captures all kinds of formats. There are two parts to the styles in Word. Applying a Quick Style So far. To remove a drop cap. You can also choose Drop Cap Options to specify advanced settings. Word places the most frequently used styles here for quick access.
The first part is the Quick Style Gallery. A style can include fonts. This is composed of the styles that you can see on the Styles group of the Home tab.
To apply any of these styles. Note that fonts and colors will not work with all style sets. If you click the drop-down arrow in the right hand corner of the list. The second option lets you choose another color scheme. There are many more styles available than the ones you see here. To see additional options. Style Set. The third option lets you choose another font scheme.
The first option. You can choose a different color scheme from the Colors list to easily customize the style. You will find these buttons on the Paragraph group of the Home tab. Note how the justified paragraph looks very similar to the left aligned paragraph.
Note that one type of alignment must be selected at all times. Look closer. Simply select the text that you want to apply the alignment to. Each type of alignment indicates which margin the text lines up with. Choosing a Font Type To choose a font type. The fonts that you have available in Word depend on what other applications you have installed and if you have installed any extra font packages. Remember that font settings types. The most commonly used fonts are Calibri.
As you scroll over the font. Other fonts are all symbols. Fonts are really customizable: Some fonts are all capitals. A font is a complete set of characters with typeface and style that you use to type. Times New Roman. Word also stores your recently used fonts near the top of the list.
If you know what font you want. If you choose to use the menu. The font face commands are also available on the mini toolbar. Choosing these fonts will help keep your document consistent.
Word will automatically complete the font name for you. Note that at the top of the font list. Changing the Font Size You can change your font size the same way: Once you see a color you like.
Once again. The font size commands are also available on the mini toolbar. Applying Font Color To change your font color. You can also use the up and down arrows to nudge the font size up or down. Note that the theme colors take up the major portion of the color picker. Applying Highlighting In addition to the main font color.
Simply select the text you want to highlight and click a color from the Font group of the Home tab. You can also choose a standard color or click More Colors to pick a custom color. This can help you keep your document looking consistent and professional. You can later remove highlighting by selecting the text and clicking No Color on the highlight menu. If you click the drop-down arrow next to the underline command.
The Highlight Text command can also be found next to the color menu on the mini toolbar. You can also click More Underlines to open the Font dialog.
Changing Case Have you ever typed a long title just to realize it should be all in caps? Or typed a paragraph just to realize that your caps lock was on. You can click any of these styles to apply it. Applying Advanced Underlining In the first module. The Font Dialog In our last lesson.
You can also use the following shortcuts: Opening the Font Dialog To open the Font dialog. Here, you can use the various menus to set font face, style, size, color, and effects. You can also choose an underline style and color. At the bottom, you will see a preview of your effects applied to sample text. The first option in this window is Scale. You can use a regular size font, but select a percentage so the font is scaled down.
The next option is Spacing. You can set spacing to Normal, Condensed, or Expanded, and then choose a point the same as font point sizes. You can also modify position options to normal, raised, or lowered, and specify a point size for this position. The last check box enables Kerning, which adjusts the spacing between letters so that it looks consistent. If you enable kerning, you can also specify what sizes you want Word to kern from a certain point on.
Any options you set will be reflected in the preview pane. This way, whenever you open Word, this font will be used automatically. Once you click the Default command, you will be warned of the change that you are about to make. This is called embedding fonts.
You will see the Embed option at the bottom of the dialog: Once you have checked the option to embed the font. Embedding Fonts Microsoft Office Word contains some new fonts.
To embed fonts into your document. If you are sending documents to people using older versions of Word. Right Tabs: Text will start at this point and flow to the left when you use this type of tab.
There are five types of tabs. They can help you place text quickly and consistently.
Your cursor will jump to the next tab marker. It just places a vertical bar at the point of the tab. Setting Tabs: To set tabs. Left Tabs: If you use this type of tab. Every time you press Tab.
Decimal Tabs: Use this tab to align numbers around a decimal point. Using Tabs Earlier on in this module. Word sets default tabs at every half inch. Using Tabs: To use tabs. Bar Tabs: Types of Tabs Tabs are pre-defined places within your document. Center Tabs: This can come in handy if you create lots of different kinds of documents that each needs specific alignment. It can now be used in the same way as a regular tab: Note that if you create a tab in a line that already has text. Take a look at the sample below.
Remember that tabs are set per document. You can see the icon for each type of tab on the ruler. Clicking this button will cycle through the different tab types: Moving or Removing Tabs You can move a tab just by dragging it to a different location. The dotted line will appear when you move a tab. Paragraph Options Now that we know how to use tabs. To delete a tab. An indent is how far each line of the paragraph is set in from the margin. Indenting Using the Ruler You may have noticed two odd icons when we were clicking through the tab types on the ruler.
First Line: A first line indent only indents the first line of the paragraph rather than the whole thing. A hanging indent does the opposite: Indenting Using the Home Tab If you want to indent the entire paragraph.
Like tabs. Use the left-facing button to decrease the current indent. Use the right-facing button to increase the indent. To add an indent. If you click Line Spacing Options. Changing Paragraph Spacing To change paragraph spacing. You can also choose to add or remove spaces before paragraphs.
Note that you can see a preview of each color as you scroll over it. To apply borders.
To apply shading. You will be able to see a preview of your choices on the right. You can also use the buttons here to toggle parts of your border on or off.
You can choose a basic setting from the list on the left. To view more options.
You can go back into the Borders and Shading dialog at any time to adjust your settings 79 P a g e. You can use this tab to choose a main color.
Once you have made your choices. Note that there is also a Shading tab in this dialog. This view gives you a pretty good idea of how your document will look on paper.
Web layout. To get back to this view. Word has views for many different purposes. Using Print Layout Print Layout is the default view. This view should be very familiar to you by now: Like other views. Using Full Screen Reading As you might imagine.
This view removes many of the toolbars to devote as much space to text as possible. Note how the current view is highlighted both on the status bar and in the View tab. At the top left. In the middle. The main change you will see in this view is that margins and white space are removed. You also have a Tools button that offers a menu of editing commands. If you close this view. Using Web Layout This command shows you what your document will look like if it was published as a Web page.
We will take a closer look at all of these tools in the Expert manual. You can see that our text box has been removed. Outline view focuses on the text and the headings that have been applied. You can also see that we have a new Outlining tab. Using Draft View Our last view is Draft view. Images are removed. This tool lets zoom in or out of your document to see it close up or far away.
To use any of these commands. You can also use the slider to zoom in or out of the document. Using View Controls on the Status Bar You can also use the controls on the status bar to change your view.
In the last lesson. Either of these actions will open the Zoom dialog. Using the Zoom Dialog If you want to set advanced zoom options. No matter what your choice. You can choose a percentage. Once your options are set. Using this dialog is easy. Using the Document Browser Typically. Or navigating through comments? To change what the browse arrows look through. We have already worked with the ruler when adding tabs and indents.
You can also add gridlines to the screen. The next item is the message bar. Using Thumbnails There are two ways you can view thumbnails. In this sample. Either action will show you a thumbnail of each page in your document in a pane on the left.
If you have the document map open. To hide the document map. This pane literally gives you a map of your document based on headings. This will then make all the hidden characters in your document appear. To hide the characters. Showing Special Characters When you type anything. The symbols for certain characters such as spaces and paragraph marks are usually hidden.
You can click the thumbnail to go to that page. If you have a lot of pages in your document. To hide the thumbnails. If you want to show these characters. Before you print. Using Print Preview Although creating documents in Word is great.